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Additional Location (formerly Branch) Application

 


 

About the Additional Location Application

In order for an additional location to be included within the scope of an institution’s grant of accreditation, complete academic and financial information concerning the facility must be submitted to the Council in the form of a two-part application.

Initial Inclusion: Council must be notified prior to the initiation of a new location. Institutions will be granted initial inclusion following a comprehensive review of the submission of Part One of the Additional Location Application process. Initial inclusion must be granted before an institution advertises, recruits, or enrolls students at the proposed location. The Council reserves the right to require a preliminary visit to any potential additional location prior to the granting of the initial inclusion.

Verification Visit: Institutions will be required to undergo a verification visit within six months of the initial class start date.

Final Inclusion: The decision to grant final inclusion of an additional location will be made by the Council in full session following a visit by an evaluation team. Prior to the final inclusion visit, the chief on-site administrator of the location will e required to attend an Accreditation Workshop and to submit Part Two of the Additional Location Application and subsequent exhibits. Please refer to the Accreditation Criteria, Section 2-2-100. For information on the Step-by-Step Instructions, click here.

An additional location is any location of an institution other than the main, but under the same corporate structure as the main campus (i.e., part of the main campus corporation or a wholly owned subsidiary), that (1) is permanent in nature; (2) offers a full program leading to a degree, certificate, or other recognized credential; and (3) is geographically separate from the main campus such that students may not easily avail themselves of educational, financial aid, and administrative services of the main campus.



Payment Information

Please note that all outstanding invoices must be paid before purchasing an application. To view outstanding orders, go to MY ACCOUNT once you are logged in.

For a complete list of fees, see the Schedule of Fees. For payment by check, see the following instructions.

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Application Process 

RESPONSIBLE 
PARTY

ACTION STEPS

Institution

STEP 1 - Create an Account 
(Click Here For Registration Instructions)

A new institution or additional location must create an account with ACICS at the beginning of the accreditation process. The system will auto-generate an ID code, which ACICS will share with the institution/campus and which will serve as the ACICS ID.

In addition, key personnel, CEO, Campus Director/President must create an ACICS account, if they haven’t already done so. Key personnel will be linked to the institution/campus as main contacts.
Creating an account requires a separate unique email address for the institution and individual(s). The institution’s email address cannot contain personal names and will live with the institution regardless of internal personnel changes. Internally, this email address should be shared with key institutional personnel as it will be the primary communication channel used by ACICS to communicate institution-related, sometimes time-sensitive, information. Our recommended format for institution email addresses is to incorporate “acics” in the address so institutional personnel are aware of the source: e.g., acicshouston@ABCSchool.edu.
During the institution’s creation of an account, basic information related to the institution’s demographics, structure, student enrollment, personnel and mission will be required. (Note: If an additional location does not have enrollment at this step in the process, insert zero’s in those required fields.)
Remember to record your login and password for future reference.

 

Institution

STEP 2 - Notification

Once the campus has created an institutional account, e-mail ALregistrants@acics.org with “Additional Location Registration” in the subject field to note completion.

 

ACICS

STEP 3 - Review and Notification

Before an institution can proceed with the additional location process, ACICS staff must “switch” the newly created account to “active”. Therefore this notification must occur in order for the campus to proceed any further with the application process.

ACICS staff will notify the institution when the account is active and the campus can proceed with initiating the application process by paying the application fee (See Instructions for Initiating an Application for further guidance).

 

Institution

STEP 4 - Login/Click Online Applications and Pay the Fee to Initiate the Additional Location Application Process

Login using the institution's username and password created in Step 1. 

See Instructions for Purchasing an Application for further guidance. 

Institution

STEP 5 - Complete and SUBMIT the Web-based Application Form

From the membership portal / Go to In Process Applications and Complete and Submit the Web-based Application Form. The information requested on this form can be found by clicking here. This is a web-based application and not a document that can be uploaded. Please review the questions in advance to facilitate the success of the submission.

The application preparer can click “save” at any point in the completion of this form; however, not until all fields are completed and it is SUBMITTED will the applicant be able to proceed with uploading the additional required documents listed below.

If the additional location is organic and there isn’t any student enrollment or full administrative and faculty staff, indicate zero (0) and N/A in those fields. Remember, each field must be completed to before you click SUBMIT.

 

Institution

STEP 6 - Upload Part I Required Documents

If any of the additional required documents listed below are an ACICS generated form (hyperlinked), the institution is expected to use that form. Non-hyperlinked documents can be generated by the application preparer.

PART I DOCUMENTS REQUIRED:

ACICS

STEP 7 - Staff Review

ACICS staff will review documents submitted by the institution. Please note that the application cannot be approved if you have not submitted a State Approval, Academic Credit Analyses or Signed Lease Agreement. If state approval is not necessary or contingent upon ACICS approval, the institution must upload written documentation of this scenario in lieu of state approval.

Once the institution has submitted the necessary documents, ACICS will issue an approval letter for the additional location. This letter will contain important visit information as well as a deadline for any supplemental documents. 

 

Institution

STEP 8 - Schedule a Verification Visit

The approval letter will note the cycle in which the institution can expect the Additional Location Verification (ALV) visit.

The ACICS staff coordinator assigned to the visit will contact the campus approximately 30 days prior to the start of the cycle.

The Additional Location Verification visit must occur within six months of the institution’s initial class start date.

 

Institution

STEP 9 - Submit Update Documents

Two weeks prior to the scheduled visit date, institutions are required to submit update information which consists of:

  •  Evaluation Update Visit Form
  • Catalog
  • Class Schedule that will be in effect on the day(s) of the visit. Include time, instructor, class name (not abbreviation), room number, and enrollment         

Institution

STEP 10 - Institution Response Following the Visit (if applicable)

If the onsite evaluation team found areas of non-compliance, the campus is required to upload narrative response(s) and supporting documents within the timeframe stated on the letter that accompanies the visit report.

 

ACICS

STEP 11 - Council Review

The Council reviews the application, the visit report, and the campus response to any citations and will issue an action letter.

 

Institution

STEP 12 - Submit Part II Documents

The following is list of the required elements for the Additional Location Part II Application. Those hyperlinked are ACICS forms available for download.

Please review the additional location approval letter for the due date of your Part II submission.

Instructions for Uploading Documents.  

DOCUMENTS DUE WITH APPLICATION PART II

ACICS

STEP 13 - Staff Review

ACICS staff will review the additional location part II documents in their entirety.

ACICS

STEP 14 - Schedule an Inclusion Visit

ACICS staff will work with the institution to schedule an Additional Location Inclusion (ALI) visit. This visit typically occurs one year following the Council approval of the Additional Location Verification Visit.

Institution

STEP 15 - Submit Update Documents

Two weeks prior to the scheduled visit date, institutions are required to upload update information which consists of:

  • Program Update Form
  • Catalog
  • Class Schedule that will be in effect on the day(s) of the visit. Include time, instructor, class name (not abbreviation), room number, and enrollment

In addition, institutions are responsible for sending the Additional Location Part II documents, including the update information, to each evaluation team member via a compact disc (CD), flash-drive, or e-mail at least two (2) weeks prior to the visit. The team member’s names and addresses will be provided to you by the staff coordinator assigned the inclusion visit.

 

Institution

STEP 16 - Send Update Documents to Evaluation Team Members

 

Institution

STEP 17 - Institution Response Following the Visit (if applicable)

If the onsite evaluation team found areas of non-compliance, the campus is required to upload narrative response(s) and supporting documents within the timeframe stated on the letter that accompanies the visit report.

 

ACICS

STEP 18 - Council Review

The Council reviews the application, the visit report, and the campus response to any citations and will issue an action letter.

 

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