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Applications and Forms

This section contains applications, forms, and procedures to help you through the accreditation process.

Applications

Branch Campus Application (formerly Additional Location) (Revised July, 2014)
A branch campus is defined as a location of an institution that is geographically apart and independent of the main campus of that institution but under the same corporate structure (i.e., part of the main campus corporation or a wholly owned subsidiary) that offers educational activities. Branch Campus Applications are submitted via the online process and require registering for an ACICS ID prior to submission. Please read further for instructions on the submission process and application requirements, Read more

Reclassification of Branch Campus to-Main Campus Application  (Revised July, 2014)
A branch campus seeking to reclassify as a main campus must complete this application. This is not the correct application process to reclassify a learning site as a branch campus, instead a branch campus application process must be initiated and consultation with staff is required to maintain continuity of the record. Read More

Change of Institutional Mission Statement
A mission statement must be stated in the catalog and in other publications readily available to the public. Revision to a change of mission is a substantive change requiring the Council approval before it is included in the institution's scope of accreditation. Read more...

Change of Name Application
The Council must be notified and grant approval when an institution decides to change its name. If the change of name applies to more than one campus, a separate application must be completed for each campus (main or branch). Read more...

Change of Location Application
The Council must be notified and grant approval prior to the initiation of educational activity when an institution changes its physical location or its address. An institution is required to justify, in narrative form, reasons for a change of location including effects on current students, administrative staff, and faculty. Read more...

Change of Ownership  (Revised September 2014)
The transfer of ownership or a change in the control of an institution is reviewed through the substantive change review process. In addition, any institution or owning corporation that is contemplating a transaction that may result in a change of ownership or control must notify the Council 30 days prior to the transfer of ownership or change in control transaction. A change of ownership application is required for the main campus and each branch campus. Read more...

Clock-to-Credit Hour Conversion Application
This application must be submitted by eligible institutions if they are required, for financial aid purposes, to report out-of-class activity for currently approved programs. Read more...

Distance Education Application
Institutions are required to submit a Distance Education Application for the following changes:

  • the initiation of an on-line delivery format for less than 50% of a program of study;
  • the initiation of an on-line delivery format for 50% or more of a program of study.
Read more…  

Extensive Substantive Change Form
This form is required to be submitted when an institution or campus has been contacted by Council that an extensive substantive change comprehensive visit will be conducted. The form has a zero cost, but requires end-users to launch this process through our Web. Read more...

Initial Grant of Accreditation Application  
This application is used to start the initial applicant process.

Learning Site Application
A learning site is a classroom extension of a main or branch campus that is within reasonable and commutable distance from the managing campus; and is apart from the managing campus. A learning site is considered a substantive change to an institution’s scope of accreditation if more than 50% of a program is being offered at the location. Learning sites must be approved by the Council prior to initiation of educational activity at the location.  Read more...

New Program Application 
The Council must be notified prior to the start of any new program and must issue its approval before an institution advertises, recruits, or enrolls students in the proposed program. 

Non-Credit Short-Term Module Application
This application should only be submitted if the institution requests Council's review and approval of non-credit, short-term modules of less than 300 clock hours. These may be offered as continuing education or skills enhancement modules to the general public under the supervision of the ACICS accredited campus.

Non-Substantive Program Modification Application         
A Non-substantive Program Modification Form must be submitted for program changes.

Reassignment and Consolidation Application
Institutions seeking to reassign the classification of a campus or campuses or to consolidate groups of campuses must complete this application.

Renewal of Accreditation Application
An institution must submit an application for a new grant of accreditation prior to the expiration of its current.

Substantive Change to an Existing Program
Council requires institutions seeking to make substantive changes to an existing program to apply for and secure approval from ACICS prior to their implementation of the revised program. Read more...

Instructions and Other Important Forms

Application Initiation Process Enhancements 
Campus Closing Form
Credit Card Authorization Form 
Consortium Agreement Template
Designated Delegate Form
Faculty Data Sheet
Faculty Development Form
This form outlines the required elements in a faculty development plan. Institutions may either use this form,
or create their own using this as a guide.
 
Branch Location Annual Report (Progress Report) 
Payment by Check
Instructions for submitting payment via check Program Information Form

Waiver Request Forms 
Financial Review Committee 
Institutional Effectiveness Committee